Executive Assistant- Hybrid

Job Number
GB#7029
Job Title
Executive Assistant- Hybrid
Salary Range
Based upon experience
Benefits
Full Benefits
Category
Administration Jobs
Industry
Non Profit
Location
East Vancouver
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Our client is an equal opportunity employer. They are creative in the support and resources they provide to a wide range of individuals in Vancouver.  Highly focused on community and empowering people.

This is an exciting role for a very efficient EA.  You will be supporting five busy executives and the Board for this non-profit organization.  Great opportunity for someone with ability to identify the needs of the executive team and find solutions.  Strong with minutes taking and calendar organization.

Responsibilities:

Support Executive Director with:

  • Calendar management
  • Maintenance of ED Filing systems
  • Logistics for ED meetings
  • Meeting management and preparation of materials and presentations
  • Process expense report in compliance with Society policies
  • Creation and distribution of materials as assigned by ED
  • Work with communications support to ensure Board, ED, EC communications to the organization are consistent, professional and clear

Board Support:

  • Prepare and deliver Board Meeting and Board meeting packages
  • Implement, monitor and revise systems related to Board support and materials such as filing, record-keeping, information and packages distribution and calendar management
  • Provide support for compliance with Society’s Act and other legislation
  • Provide support with governance
  • Logistic support for meeting in person and virtual
  • Coordinate Board packages and admin requirements
  • Lead Board projects
  • Schedule Board Planning annual retreat
  • Preparation and distribution of Annual or Special General meeting as required
  • Ensure proper storage, retrieval and destruction processes of for Society’s records
  • Dropbox management and revision of new mechanisms for access to information

Leadership Team Support:

  • Provide logistical support for Executive Committee meetings both in-person and virtual
  • Provide agenda and minutes
  • Lead and assist Management team organizational projects and initiatives
  • Ensure an effective integration and flow through of work plans
  • Ensure committees have adequate admin resources and tools

Qualifications:

  • Five years of experience in providing complex administrative support to multiple executives
  • Diploma in Business Administration or an equivalent combination of education, training, and experience
  • Experience working with Boards is an asset
  • Knowledge of office administration systems and procedures
  • Excellent working knowledge of Microsoft program in windows environment
  • Ability to operate office equipment and troubleshoot issues
  • Strong verbal and written communication
  • Able to work independently and in cooperation with others
  • Ability to plan, organize and prioritize
  • Ability to take initiative with minimal supervision
  • Ability to work in stressful and changing work environment
  • Foster a working environment of collaboration, skill, collegiality and enthusiasm
  • Knowledge of applicable legislature
  • Ability to work with, and empathize with people experiencing abuse, poverty, family violence, racism, additions, limiting illnesses, mental illness and grief process.

Recruiter Info

Author Profile Picture
Bio

Karen Epp

Karenepp

Karen Epp, CPC is the Senior Finance and Accounting Recruiter at Goldbeck Recruiting Inc and brings over twenty years of experience recruiting professionals in Accounting, Finance, Insurance, Banking, and Human Resources. One of the advantages of working with Karen in your search for Accounting Professionals is the extensive long standing relationships with candidates and reputable clients.

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